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How Dragon Law uses Dragon Law to save 88 hours a month

February 14, 2017

In most of the articles on Dragon Law’s blog, we discuss the key challenges that startups and small businesses face, as well as how to tackle them. We recommend productivity tools that will help you streamline business processes, reduce administrative hassle, so you can save time, cost, and focus on growing your business.

We also explain how a cloud productivity tool like Dragon Law can help you achieve your legal needs in a fraction of the time, cost, and complexity. We advocate that companies should undertake assume a shift in mindset; from ringing an attorney when something goes wrong, to taking a preventative approach in getting it right from the outset.  

Still, we often hear questions like:

  • “There’s no one person in our organisation that oversees Legal. How would we use Dragon Law?”
  • “I have businesses in more than one country. Can I still use Dragon Law?”
  • “E-signing? Is it legal? More importantly, is it safe?”
  • “I don’t need your documents – I already have my own! Why would I still need Dragon Law?”

Also read: The Most Frequently Asked Questions About Dragon Law, Answered

So, how can a business integrate Dragon Law into its daily operations?

As a startup ourselves, we’re often also faced with too much to do and too little time. Here are three ways Dragon Law uses Dragon Law:

#dogfooding

 

1) Manage recruitment activity across Hong Kong, Singapore, and Australia

Our CEO, Daniel, will tell you it’s not easy to run a business that grows 1000% a year. Dragon Law is now 50-man strong and growing everyday (see jobs here!). With a global HR function that is centralised in Hong Kong, how do we manage the creation and maintenance of Employment Agreements for 50+ employees across 3 jurisdictions, amid ever-changing employment regulations?

Also read: Amendments to the Employment Act: What it Means for Your Business

The good thing is that Dragon Law’s technology has been set to comply with the employment laws of Hong Kong, Singapore, Malaysia, New Zealand, and AustraliaNot only that – did you know there can be different variations of an Employment Agreement for one country?

Take Singapore for example.

While all employees under a Contract of Service are covered under the Employment Act, managers or executives are not excluded from Part IV of the Act (which provides for rest days, hours of work, annual leave and other conditions of service). Singapore’s Ministry of Manpower defines Managers or Executives a an employee who earns a basic monthly salary of more than $4,500, and their duties and authority may include one or all of the following:

  • Influencing or making decisions on issues such as recruitment, discipline, termination of employment, performance assessment and reward,
  • Formulating strategies and policies of the enterprise, and
  • Managing and running the business (Source: Ministry of Manpower).

If you were not familiar with the employment practices in a local office, you run the risk of overlooking such provisions and providing employees with the wrong set of benefits – which could land you in hot soup in the event of dispute!

Luckily, with legal productivity tools such as Dragon Law, we ask as you draft your Employment Agreement how much you were looking to pay your employee – less than S$4,500 or more than S$4,500? We the customise the contract to include the right provisions – and you’d get it right without having to worry about it.

If you are creating an Employment Agreement for Hong Kong and stipulate less than 7 days’ in annual leave, the minimum requirement under the Employment Ordinance, our app also notifies you of the error and prompts you to re-enter.

With senior employees, you use a Director’s Service Agreement which contains stricter provisions for confidentiality, intellectual property (IP) rights, and post-termination restrictions.

Who uses Dragon Law: 

  • Chief Operating Officer/HR Director/Recruitment Lead/Office Manager
  • Your new hire

Documents you need:

What you save:

  • The time and cost of sourcing, evaluating, and engaging hiring a law firm locally – 5 working days = 40 hours
  • The hassle of printing, scanning, and filing (or even couriering) – a day at the post office = 8 hours 
  • The risk of getting it wrong – a piece of mind = priceless!

 

2) Work with partners in other countries

Scaling your business involves working with partners in other countries. In the past, it took few plane rides and in-person meetings, or good ol’ snail mail in order to get a wet-ink signature on a hard copy document.

Are e-signatures legal? 

Does it differ from country to country, or even document to document?

Find out in our FREE eBook on e-signatures:

 

But getting a document signed isn’t even the hard part. 

Contracts pass through many hands in the negotiation process, and this can lead to inconsistent versions, incongruent clauses, and errors in general.

A structured Q&A process in a document builder like Dragon Law means that when you amend a clause, the technology automatically ensures that corresponding numbers will match, numbers run correctly, and new rules are triggered to either set compatible clauses or prompt you for even more data that you might have missed out.

Who uses Dragon Law: 

  • Commercial/Partnership Directors
  • Your new partners/agencies/vendors

Documents you might need:

What you save:

  • Travel time and cost – 1 return flight around Asia = 16 hours
  • Back and forth over email, marking and tracking changes, versioning and reviewing documents = 10 hours 
  • Printing, scanning, and filing (or even couriering) – a day at the post office = 8 hours
  • The risk of getting it wrong – a piece of mind = priceless!

 

Use the power of the cloud to store, share, collaborate, e-sign, and manage your business documents.
Start Dragon Law free trial
No credit card required.

 

3) Automate our most frequently used documents

Is there a particular document that you use day-in-day-out at your company? Perhaps, like us, you are hiring aggressively and tend to need Employment Agreements. Or you might deal with many vendors/suppliers or have many clients – and often need to have agreements such as the Sale of Goods Agreement, or Distribution Agreement. If you already have your own template, but want to empower your managers to generate them even faster, and minimise error – you can get your template automated with Dragon Law!

When we launched our Startup Plan, we allowed monthly billing on the condition that a client will commit to a full year’s subscription. This meant we had to put in place a Subscription Agreement to govern the contractual relationship. By automating our Subscription Agreement, our sales team is empowered to share the contract with clients digitally, the client e-signs to signify their commitment, we then send an invoice and – the deal is closed!

Without legal technology, this would traditionally take a requests to the legal team and take a few days to turn around. In the worst-case scenario, a salesperson might lose out on potential a deal if a client was going impatient or had changed their mind.

Learn more about automating your documents with Dragon Law

Start Dragon Law free trial

Who uses Dragon Law: 

Documents you can automate

  • Our app already contains 500+ documents for use in 5 different countries. But if the document you need is not available, or you prefer to have your own template, then we can automate any document you send us!

What you save:

  • Your salespeople save time, so does your legal department = 4 hours
  • Documents accessible and stored in a centralised bank instead of passing it across departments = 2 hours
  • The risk of getting it wrong – a piece of mind = priceless!

Total time saved with Dragon Law = 88 hours

 

As you prepare your business for 2017, think about the ways in which you can build your business to be more efficient, cost-effective and sustainable. Is it time to consider an online productivity tool that can help you meet your legal needs in a fraction of the time, cost, and complexity?

Contact us now to schedule your 30-min Legal Health Check and learn what Dragon Law can do for your business.

5 ways to level up your business in 2017

February 8, 2017

Forget fancy marketing techniques and convoluted copywriting. Go back to basics if you want to make bank in 2017. We’ve got the low-down on the five key focus areas to take your business to the next level.

#1 Invest in your Website

Your potential clients and customers are actively trying to find your business using Google, word-of-mouth, and social media. Your website should make it easy to convert these users from “potential” to “actual”.

Related reading: 7 Online Marketing Tips For Your Small Business

Consider:

Is your site mobile-friendly? If not, Google is actively penalising your site and pushing it further down the search rankings, making it harder for people to find you and giving your mobile-friendly competitors a boost.

Does your website have a clear message for visitors the moment they land on the home page? Tell people exactly what you do, and why they need you, as soon as they arrive.

Does your site represent your vision for your brand? Are the fonts, colours and images used consistent? A strong visual look and consistency will make your business look more professional and credible.

Use Google Analytics to understand where your potential customers are dropping off. If it’s your homepage, perhaps it’s too confusing for them and your call-to-action is not strong enough? If it’s on your blog perhaps you need to organise your content and articles better?

So invest in your website, and take the time to book a website strategy session with experts in this field to learn from them what your potential pitfalls are. An external expert can give an impartial opinion and help you fix problems you might not even be aware of.

#2 Use Social Media

Your social media profile is the virtual storefront of your small business and it’s a powerful tool to grow your reach, especially now that your customers are on mobile. Facebook for example has 540 million users active in Asia Pacific alone, and it could be a key revenue driver for your business.

Also read: 5 Tips for Making Facebook Marketing Part of Your Social Media Strategy

While these mediums provide an incredible opportunity, it has also grown more complicated to grow your reach. Decide on your social media strategy (targeting just one or two platforms) is going to be and then create a content calendar so you can post consistently. Consider using third-party tools such as Hootsuite to save time and minimise the effort it takes to schedule and post on multiple social media platforms.

Also consider using Facebook to market through targeted groups, or LinkedIn for re-publishing your business blog posts.

Remember, each social network requires different content and a different style of engagement. It’s better to be a master of one, than a jack of all trades with social. Whichever social media channels you choose to participate in, you must be active, engaged and consistently put out quality content.

#3 Spread Knowledge through Inbound Marketing

Starting a well-designed blog that showcases your value proposition to your clients is a great first step to inbound marketing. But how exactly does it help?

3 ways:

  1. Build Authority in your Niche
    As you build followers, when they need advice or services in your area of expertise YOU will be the first person they will come to.
  2. Qualified Leads
    People will come for your content in a subject matter they’re interested in, and then stick around to buy your products and services.
  3. Better Search Ranking
    As long as you publish quality content that helps audience solve their problems (and that doesn’t mean keyword stuffing), you will be rewarded by the Google gods!

#4 Bundle Your Products and Services

According to Forbes, sales from “mixed bundling” offerings are stronger than when products are sold individually. Especially for price sensitive customers, bundling your services/products is a great way for them to get off that fence of uncertainty and reach for their credit cards.

Enjoy all the benefits of technology PLUS professional service from an expert.
Check out Dragon Law Business Plans:

Take some time to analyse your business to see which offerings can be bundled together to add value to your clients. If you are a photographer for example, it might make sense to bundle an engagement shoot along with the wedding photography and offer a slight discount on both, guaranteeing yourself more business and making life easier for your clients.

#5 Outsource or Automate

Learn to outsource and automate tasks, especially labour-intensive ones that do not generate income directly, to free up your time to focus on your business strategy. Freelancers or Virtual Assistants can be of great assistance without breaking the bank! If you’re worried delegation may have an adverse impact on quality of work, ensure you put in the place the right guidelines and policies, as well as documentation to safeguard your rights when things go wrong. 

Learn more:
Types of Workplace Policies   Essential clauses in a Consultancy Agreement

 

Besides automating the tedious process of putting business documents together, Dragon Law also helps you become more efficient more efficient by digitising your legal paper trail.

TRY DRAGON LAW FOR FREE

This a guest contribution submitted by Divya Ginna. The views expressed here are of the author’s, and Dragon Law may not necessarily subscribe to them. You, too, are invited to share your point of view! Learn more about guest blogging for Dragon Law here.

Divya is a freelance writer and loves to geek out on all things branding & web design-related to see how these aspects can transform your business into a powerhouse of profit!

 

Your favourite online legal software – now available in Australia

February 1, 2017

From Zero to One to Five

The idea for Dragon Law started in 2012 as two ambitious lawyers who dreamt about revolutionising the way businesses perceived and managed legal.

Daniel Walker and Jake Fisch, Co-Founders of Dragon Law (2012). Read the story

We’re stoked to announce today that Dragon Law, the business that was born out of Daniel’s living room, has launched into our fifth country, Australia, with a suite of 44 documents designed for startups to use.

Check out 44 documents designed for Startups in Australia

 

Dragon Law now available for 5 countries: Hong Kong, Singapore, Malaysia, New Zealand, and Australia

 

The launch of our Startup Plan in Australia promises Australian startups a suite of 44 documents they will need through the phases of Pre-Startup, Startup, Growth, and Maturity. Subscribers pay a one fixed price upfront for a personalised on-boarding session, and a monthly subscription to get unlimited access to the document library to create, store, and organise their documents.

 

Early-bird offer!

To celebrate our launch, we will waive the on-boarding fee (worth AUD 1,100) for all users who sign up for a Startup Plan in Australia or New Zealand for the month of February.

Claim early-bird offer for Australia

Claim early-bird offer for Australia     Claim early-bird offer for New Zealand

 

By signing up for a free trial, you also get to upload and e-sign your documents for free. No more bulky attachments and unnecessary printing and scanning!

Upload and sign your own documents with a FREE Dragon Law account. Sign up now – no minimum commitment, no credit card required.

 

The availability of multiple user accounts also lets you share documents and set permissions and workflow. This means your team managers can be empowered to create documents or access legal help whenever they need – cutting out unnecessary back-and-forth administrative processes.

Dragon Law’s for Startups. View 44 documents for Australia

 

What sets Dragon Law apart is most notably the availability of expertise and support from our Client Service team. While the idea of legal self-service sounds appealing; we understand if you still have questions! Help is just a click away within your Dragon Law app:

Help is just a click away with Dragon Law in-app LIVE chat

 

What’s next for Dragon Law in Australia and New Zealand?

Keep an eye out for increased Dragon activity in ANZ – we’ll have Dragons on the ground who will play a huge role in developing the startup ecosystems in Australia and New Zealand, especially with our signature Legal Academy series of events.

Ready to try everyone’s favourite online legal service?

Start Dragon Law free trial

 

 

5 Top Trends for 2017 Every SEO Expert Must Know

January 29, 2017

To say that search engine optimisation (SEO) has evolved rapidly over the last 4 years is an understatement. The change has just been phenomenal with new trends coming in and getting dumped before they even make an impact. In SEO, it is all a game of staying ahead of the competition in order to survive in the highly volatile internet landscape. If you are a website owner, you must appreciate these changes and your SEO specialist should get ready to adopt them in order to boost your ranking on search engine result pages (SERPs).

Also read: Why should you track website ranking in 2017?

With Google algorithm updates now live businesses have to keep adapting and one way of doing this is by understanding the expected changes in the SEO industry. If your SEO expert does not incorporate these changes, your business risks sinking into oblivion. According to the recent SEO events, 2017 promises much more for the industry. There are more opportunities for website owners to convert by not only boosting their ranking on SERPs but also providing the ultimate user experience on their websites.

Here are a few of the trends that are expected to dominate SEO in the coming year:

1) Google Accelerated Mobile Pages (AMP)

The Accelerated Mobile Pages project has been the talk of every SEO conference over the last few months. It is an open-source protocol, which allows webmasters to provide amore seamless user experience on mobile devices. By allowing building of pages that can load instantly, webmasters will leverage the growing numbers of mobile internet users. The AMP project allows up to 4 times faster loading speeds and less usage of data, which is a dream for every mobile internet user. Google, which is the search engine giant now favours sites that have integrated AMP giving them more visibility and this is expected to be extended to search results in 2017.

2) User Experience Optimisation (UEO)

While user experience optimisation has been a big part of SEO, this is going to become even more important. For a long time, Google has indicated its emphasis on user experience in terms of relevant content, loading speeds and mobile friendly sites. It is expected that Google will reward pages that offer better user experience. Signs such as high rate of bounce rates will with time lead to lower ranking as the search engine company seeks to reward sites that give a better user experience.

Want user experience? Try Dragon Law’s super easy-to-use Document Builder.

3) Impact of RankBrain

RankBrain in 2017 will have a big impact on the SEO industry. This will allow webmasters to learn more about their websites, which will in turn shape their strategies. RankBrain will lead to a more flexible algorithm, which will be a double-edged sword; it can be more rewarding or more punishing depending on how you leverage the tool. By understanding ranking signals, webmasters will be able to focus on what boosts their sites.

4) Dense Content

Internet users are choosy and rightly so; there is so much information and if you are not providing what they need, it is logical for them to move on. Over the years, the importance of long and relevant content has grown and this is going to change in 2017 as users look for dense content. Such kind of content provides as much information as possible in the smallest possible space. The focus for SEO specialists should be on research to find the correct information and creatively packaging this in the smallest space possible.

5) Optimising for Voice Search

Voice has been growing over the years and it is now a reality, which every business should leverage. This is the fastest growing search option especially as more users are now on mobile devices. This is a futuristic option, which is also more convenient. The error rate for devices with voice capability is plummeting and Google has committed to invest even more resources to refine voice search. As an online marketer, you should be thinking of rich answers in order to attract traffic to your website. There is a movement towards voice understanding, which will reduce the rate of voice search errors. Advances in voice apps including Siri, Cortana and Google now show how seriously these companies are taking voice and your content should also be optimised for voice.

There are many other SEO trends that SEO experts should leverage to prepare for the New Year. With sufficient information on the new SEO direction, it is easier to strategise and stay ahead of the competition.

This a guest contribution submitted by Walnut Solutions. The views expressed here are of the author’s, and Dragon Law may not necessarily subscribe to them. You, too, are invited to share your point of view! Learn more about guest blogging for Dragon Law here.

Insurance Solutions to Consider for Your Startup in Hong Kong

You’ve taken the leap and started a new company which you hope will fill your need to do things differently, better or improve the world in some way. With it you are brimming with ideas, drive and motivation – planning your budget, organising marketing campaigns, hiring staff, looking for office space… This list is almost endless and can be daunting at times. But you press on and check off the endless items from the endless to-do list.

Read: Legal documents every business should have

In many instances, insurance is perhaps the last thing on the list, but protecting yourself and your company is a vital part of managing the risk inherent in a startup. From the moment you pay for your business licence and begin trading, it doesn’t take much to quickly run into financial trouble and without adequate protection for the business, its assets and yourself, you are left vulnerable. However, despite what many people think, managing the risk through effective cover and protection doesn’t need to cost the earth and can be kept within an affordable budget.

As a startup, you want to be mean and lean with your finances and your operations, to start quickly, harvest the low hanging fruit and build a solid foundation to build upon. To limit your financial exposure with insurance, seeking out a plan with a higher deductible could result in lower monthly premiums and less pressure on your cash flow.

Below we take a look at the most vital types of insurance that startups in Hong Kong should consider:

Commercial General Liability Or “Slip and Fall” Insurance

In layman’s terms Commercial General Liability (CGL) insurance is commonly referred to ‘slip and fall’ insurance and concerns negligence toward a third party. A CGL policy can actually cover a lot more than this and will extend to cover the majority of property damage and bodily injury caused by your employees or your company.

Often this is contractually required when you enter into an agreement with a vendor or distributor. In short, this type of insurance is a must for any business.

Some Examples Of CGL Claims

  • Bodily injury or property damage where the injured party can prove that you were negligent. Examples includes an employee slipping and hurting themselves on a wet floor or falling down steps that were not clearly illuminated
  • Product liability – Think bodily injury or property damage due to your product or service. An extreme example could be a child choking on your product.
Run an online business, or provide software or mobile apps? You might need these instead:

Employee Compensation Insurance

This insurance protects your employees. Workplace injuries and sickness are not uncommon and the legal ramifications of not having insurance to cover your employees from injury and loss of earnings can be disastrous for you and your company.

ECI or Employers’ Liability insurance is a statutory insurance product. The means that if you do not put this policy in place for your employees you are in breach of the EC ordinance – which means you are breaking the law. In short, this is another type of insurance that you must have.

Some Examples Of ECI Claims

  • Employees that are injured during their work – Think slipping or falling or even long term injury or sickness due to occupational hazards.
  • Damage to employees eyes due to years of excessive screen work – Think early onset macular degeneration.
Also read: Clauses to look out for in an Employment Agreement

Professional Indemnity Insurance

In the everyday running of your company the advice or service that you provide to your clients can leave you exposed to legal recourse and thus liable.

You may not have done anything wrong, but once an allegation of negligence has been made against your company or your employees you are required to seek legal advice to defend your company.

A Professional Indemnity policy can cover your legal defense cost, and if it is proven that you were negligent in your advice or the service that you were providing, this type of insurance will cover your awarded damages to the third party. This is the third of the “must-have” insurance types for any startup.

Some Examples Of Claims

  • In uploading a new software program for a customer, a malicious code is inadvertently transferred to the network, causing loss of data and disruption to operations. The virus then spreads to the client’s computer system; there is then widespread loss of data and a computer network shutdown causing financial losses.

Cyber Liability Insurance

With the development and widespread adoption of the internet to conduct business and use tools such as cloud computing, many people and companies are now greatly reliant on the web to run their operations, Cyber liability insurance helps mitigate the costs from data breaches and the loss or theft of third party data.

Losses covered can include lawsuits, data restoration costs, breach notification costs and regulatory costs. Cyber policies also often include ‘E-Business interruption insurance’ which can cover the company’s expenses (and the lost profits, in some situations) if your company needs to temporarily prohibit access to the product/service after a data breach. This is a significant advantage and level of protection for any business that conducts business on the internet and uses it to engage with clients for data-sharing or financial transactions.

Some examples of claims

  • A lawsuit stemming from a security failure or alleged technology error that results in damages to customers businesses or data
  • A lawsuit alleging trademark or copyright infringement
  • An e-business interruption resulting from a security failure or Internet virus
  • A cyber extortion threat – think Ashley Madison!

Related reading: Types of IP: Trade Mark vs Patent vs Copyright – What’s The Difference?

This a guest contribution submitted by Liam Morarjee. The views expressed here are of the author’s, and Dragon Law may not necessarily subscribe to them. You, too, are invited to share your point of view! Learn more about guest blogging for Dragon Law here.

Liam Morarjee is Founder of Trusted Union. Trusted Union helps people and corporates manage their everyday risks. Liam got into the insurance business in 2009, realising there were opportunities to offer a higher level of service and transparency than the competition.
Liam has been in the insurance industry for over 8 years and is am currently studying for the Diploma in Insurance Studies at the Charted institute of Insurance in Hong Kong. For more information or advice on any of the above contact Liam at liam@trustedunion.com.