Offer of Employment Letter

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What is it?

An Offer of Employment Letter is used to indicate a conditional offer to your selected candidate for an employee position you wish to fill. It lays out the conditions that the candidate has to fulfil in order for the offer to be valid. It is, however, at the employer's discretion as to whether the candidate has or has not satisfied the conditions.

An Offer of Employment Letter will also summarise the terms of employment, including remuneration, benefits, working hours, and probation.

Why do you need it?

As an employer, you can specify the terms and conditions of employment with an applicant using an Offer of Employment Letter. This is to ensure the candidate has a clear idea about the position.

Although an Offer of Employment Letter is not a legal requirement, it is common and good practice to use it. This Offer of Employment Letter ensures that your chosen candidate has all the information they need to accept the job.

Key clauses to watch for:

When drafting an Offer of Employment Letter, it is important to focus on a number of key clauses, in particular:

  • Details of the employer;
  • Details of the intended employee;
  • Work arrangements, including job title, remuneration, benefits, workplace regulations, working hours, holidays, and probation period;
  • Conditions to the offer and what happens if they are not satisfied;
  • Length of notice period by employer and employee; and
  • Date of the offer.

This document is also sometimes called:

Job Offer Letter, Offer of Employment, and Offer Letter.

Offer of Employment Letter Document

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