Bring Your Own Device Policy

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What is it?

A Bring Your Own Device Policy is a set of rules governing the use of employee-owned electronic devices at work, including devices such as PCs, smartphones and tablets. A Bring Your Own Device Policy will outline the company's position and governance on the use of such devices and will ensure that the company’s network security is not compromised.

Why do you need it?

If you intend to allow your employees to connect to the corporate network and access corporate data using their own devices, you should have a Bring Your Own Device Policy in place. This sets out the company's rights in determining how data should be used and protected, including during the period after the employee no longer works for your company.

The policy covers the terms of eligibility for using your own device including the supported devices and apps, as well as guidelines on permissible and impermissible uses of personal devices on the corporate network. It defines the rights and duties between employees and the company, including the company’s right to access the employee’s device for security reasons. The policy also outlines the procedure when employment terminates and the disciplinary consequences for policy violations.

Key clauses to watch for:

When drafting a Bring Your Own Device Policy, it is important to focus on a number of key clauses, in particular:

  • Details of your company;
  • Details of the employee who is acknowledging and signing this policy;
  • Activities included as acceptable business use;
  • Video or camera capabilities allowed on the device;
  • Applications allowed while using the device;
  • Excluded applications while using the device;
  • Manner by which the passwords are controlled; and
  • Amount of time before the device is locked if idle.

Bring Your Own Device Policy Document

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