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This document is available in HKGSGP

A company cannot issue any of its shares unless the directors of that company approve such an issue of shares. To issue and allot new shares in your company, you must:

  • convene a board meeting at which the directors can approve and resolve to authorise the issue and allotment of the new shares. Alternatively a written resolution may be passed;
  • file the share allotment documents with the Companies Registry;
  • issue a new Share Certificate;
  • update the register of members; and
  • deliver the new Share Certificate.

If you choose to have a meeting of the board of directors to pass this resolution, it is necessary to record the minutes of this meeting. You will therefore need a Board Minutes to Issue Shares. Alternatively, the board resolution can be passed by way of a written resolution using a Board Resolution to Issue Shares.

  • Details of the company;
  • Details of the meeting (if using Board Minutes);
  • Date of passing the resolution;
  • Details of the applicant;
  • Registration number of the company;
  • Number of shares to be allotted and the value of the shares;
  • Price paid for the shares (if any); and
  • Total value of shares in issue.

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