Our Most Frequently Requested Documents, Their Uses, And The Clauses To Look Out For

April 6, 2016

There have been requests for more than 5,000 documents via the Dragon Law app to date.

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Which documents were the most popular among small businesses? We investigated:

1. Confidentiality Agreement

What is it?

A legal contract, also known as a Non-Disclosure Agreement (NDA), which creates a relationship between parties to protect any type of confidential business information.

Use when:

  • Exchanging sensitive business information with business partners during commercial negotiation; such as information on pricing, product specifications, manufacturing process, market share or trade secrets.
  • Employing consultants or freelancers, or during the new employee recruitment process.
Key terms to agree on:

  1. A clear definition of the information to be kept confidential;
  2. Why you are exchanging information and for what purpose the information can be used;
  3. How long the agreement will be in place;
  4. What happens after the information is not needed anymore (e.g., at the end of the negotiation or specific purpose).

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2. Employment Contract

What is it?

A contract of employment for an employee of your business.

Use when:

  • Employing staff
Key terms to agree on:

  1. Any period of probation and notice to be given during probation;
  2. What benefits the employee will receive;
  3. How much notice must be given to  terminate the agreement;
  4. How confidential information should be protected.
  5. For senior employees, it’s also worth including the following:
    1. Waiver of intellectual property rights;
    2. Whether they can follow outside business interests;
    3. What restrictions you will impose post-termination.

Learn more


3. Consultancy Agreement

What is it?

A contract between a business and an independent consultant who is employed on a temporary basis.

Use when:

  • Engaging an independent consultant who is not an employee of your company.
Key terms to agree on:

  1. The number of hours the consultant will work;
  2. How the agreement will be terminated if the relationship doesn’t work out;
  3. Whether the consultant will have access to confidential information you want to protect;
  4. How any intellectual property created by the consultant is assigned to your company.
Learn more


4. Shareholders’ Agreement 

What is it?

An arrangement between a company’s shareholders that describes their rights and obligations and how the company should be operated.

Use when:

  • Entering into business with others; even if they are family, close friends, or a new business partner.
Key terms to agree on:

  1. Actions of the directors which require shareholder approval;
  2. The number of shareholders required to approve certain actions;
  3. Issue of new shares;
  4. Transfer of existing shares;
  5. Agreed process for valuing shares;
  6. Rights that different classes of shares can have;
  7. “Tag-along” and ‘drag-along” rights that can affect minority shareholders;
  8. Resolution of disputes between shareholders;
  9. What happens when a shareholder wants to exit the company;
  10. Whether shareholders are restricted from competing with the business of the company after they exit; and
  11. Events that may trigger the sale or winding up of the company.
Learn more


5. Website Privacy Policy

What is it?

A contract between website providers and users on how user data will be collected and used.

Use when:

  • Clarifying how your website will collect and use customer data.
Key terms to agree on:

  1. The nature of the information collected;
  2. How the information will be used;
  3. Who the information can be shared with;
  4. The cookies you use;
  5. Whether you use Google Analytics;
  6. Provision to the user of the option to receive or opt out of receiving direct marketing;
  7. Who the user should contact to exercise their rights under the Singapore Personal Data Protection Act, or Hong Kong Personal Data (Privacy) Ordinance.



Summary: Essential legal documents for running your business

✓ Confidentiality Agreement

✓ Employment Contract

✓ Consultancy Agreement

✓ Shareholders’ Agreement

✓ Website Privacy Policy


Create and customise these 5 legal documents with Dragon Law with an annual subscription fee. 

Find out how Dragon Law can help make legal easy, fast and affordable:


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